South Carolina IT Project Management Office

QUESTION 2

$2.3trillion is not a small amount of money. In your opinion with regards to theory, how was the project sponsor(s) persuaded to invest in such project? Give examples of tools used during the initiation phase for this purpose.


Those engaged in the IT arena must have the ability to adapt to constantly changing technologies while engaged in high cost, high profile projects. No area is faced with a more constantly changing landscape than the field of information technology (IT).

The Project Initiation Phase is the first Project Phase and is usually represented by the conceptualization of the project. The purpose of this phase is to specify what the project should accomplish.
Tools used in the initiating phase are;
Development of Project Feasibility Document
Project Description Document
Appointing project team
Creation of Project Charter
Setting up the project


QUESTION 4
What was the role of PMTOC in this project, in terms of project management? Elaborate each activity that the PMTOC might have involved in.
The Project Initiation Phase is the 1st phase in the Project Management Life Cycle, as it involves starting up a new project. You can start a new project by defining its objectives, scope, purpose and deliverables to be produced. You’ll also hire your project team, setup the Project Office and review the project, to gain approval to begin the next phase. The Project Initiation Phase is the most crucial phase in the Project Life Cycle, as it's the phase in which you define your scope and hire your team.

The Project Planning Phase is the second phase in the project life cycle. It involves creating of a set of plans to help guide your team through the execution and closure phases of the project. The plans created during this phase will help you to manage time, cost, quality, change, risk and issues. They will also help you manage staff and external suppliers, to ensure that you deliver the project on time and within schedule.

EXECUTION PHASE
This is the stage of development of the work itself. This stage is the responsibility of the contractor, supervised by the client. During the execution of the work, emphasis should be placed on communication in order to make decisions as quickly of possible if problems ariseThe Project Execution Phase is usually the longest phase in the project life cycle and it typically consumes the most energy and the most resources.

CONTROL
The project manager facilitates the project control so that potential problems can be identified in a timely manner and corrective action can be taken. The key benefit of project control is that when the project performance is observed and measured regularly, variances to the plan are identified and mitigated to minimize delays or cost overruns.
CLOSE OUT
A Project Closeout Report documents the completion of closeout tasks and project performance. Project Manager brings the phase to closure by ensuring that the phase objectives have been achieved. The Project Close-Out includes services that will be critical to the end user throughout the duration of their enjoyment of the construction